Salary: $52,000-$62,000

Performs a variety of responsible and complex administrative, technical and secretarial duties for the Assistant Superintendent, Associate Superintendent of Schools, Chief Financial Officer, Chief Operating Officer, Chief of Staff, Chief Talent Development Officer, General Counsel, Superintendent of Schools or School Reform Commission member.  Works on issues of a highly confidential and/or sensitive nature.  Handles matters related to the coordination of office functions and services, and managing office operations.  Serves at the pleasure of the executive management staff member to whom they are assigned.

• Handles matters of a highly confidential and/or sensitive nature for executive management staff.
• Coordinates all office functions and services.
• Responds to public inquiries on the telephone and in person; provides information on School District policies and procedures; researches various issues which may involve contacting internal and external sources; coordinates activities between functions/departments to facilitate problem resolution.
• Prepares draft agendas for meetings for review; disseminates agendas to meeting participants with appropriate backup materials.  
• Handles all mail and correspondence for superior including confidential documents; prepares correspondence for signature of superior.
• Schedules appointments and meetings for superior; coordinates schedules with meeting participants and arranges accommodations. 
• Prepares, maintains and updates system data and produces a variety of reports and financial statements.
• Prepares various forms including accounting and fiscal statements, records and vouchers.
• Performs incidental general office/secretarial duties such as, but not limited to, word processing, faxing and copying.

• May train and/or supervise subordinate clerical/secretarial staff.
• May determine the need for and prepare requisitions for services such as maintenance, repair and supplies.
• May prepare slide and overhead projector presentation materials.
• May coordinate all travel arrangements, including hotel and automobile rental reservations.
  

• Office practices and procedures.

• Word processing software applications.

• Spreadsheet software applications.

• Type from a clear copy at a speed of not less than 60 net corrected words per minute.

• Perform secretarial and clerical duties with speed and accuracy.

• Perform varied mathematical computation accurately and quickly.

• Communicate effectively, both orally and in writing.

• Follow written and verbal instructions.

• Establish and maintain effective working relationships.