On-Call Substitute Position
Minimum Qualifications:
- Applicant must be at least 18 years of age to apply for this position.
- Training is required that the district will provide upon hire.
- Experience and/or training with cultural, ethnic, and language diversity preferred
If you wish to be considered for permanent employment, you must upload one of the following documents to your application and apply for a permanent position:
- high school diploma OR
- high school transcript with graduation date OR
- proof of GED OR
- College diploma evidencing Associate'sdegree or higher OR
- Official college transcript evidencingAssociate's or higher degree
Rate of Pay: $19.25 per hour
Salary Schedule: Miscellaneous Salary Schedule at http://www.msd25.org/employee-groups
ApplicationRequirements:
All uploadsshould be in pdf format.
Please use Chrome as your internet browser whenapplying for this position.
To be consideredfor a position posted to TeacherMatch, applicant must complete the followingprior to the job closing date.
- Add a cover letter
- Under Academics enter your highest level of education
- Add relevant experience for past 10 years
- Add 3 references (e.g. current supervisor, past supervisor(s), co-worker). NO PERSONAL REFERENCES ACCEPTED.
- Upload a resume – Include current and previous supervisor(s) contact information
- Complete Qualification Questions
Last step is to complete and return the Classified Substitute Hiring documents to Becky Hegr, Substitute Placement Secretary. These documents can be found at: http://www.msd25.org/apply-for-jobs
Job Summary:
In the absence of the regular employee, the
Substitute Secretary is responsible assisting with the coordination daily
workloads and activities of school office or department; secretarial duties for
Supervisor; communicating with and providing customer service to students,
parents, staff, and/or outside agencies or vendors to meet district needs;
preparing and processing a variety of documents, invoices, orders, etc.;
processing a variety of district, state, or federal documents; inputting of
data into computer (student, financial, budget); and monitoring budgets,
grants, funds, and inventories as assigned.
Minimum
Qualifications:
- Must be 18 years of age or older
- Experience
and/or training with cultural, ethnic, and language diversity preferred
- Successful
Washington State Patrol and Federal Bureau of Investigation Fingerprint
Clearance
- Proof
of Immunization (if born 1/1/57 or later)
- I-9
Employment Eligibility in compliance with the Immigrations Reform and Control
Act
- Completion
of all district-required training within thirty (30) calendar days from hire
date.
Essential Job
Functions:
This list of
essential job functions is not exhaustive and may be supplemented as
necessary. Depending upon individual
assignment, the employee may perform all or a combination of several of the
following duties:
- Provide customer service to students, parents, staff, and community
including answer telephone, greet and direct visitors, resolve conflict,
disseminate information, etc.
- Answer incoming calls on multi-line telephone, direct callers as appropriate,
and take and refer messages
- Coordinate building functions and activities including telephone,
intercom, alarm, security, equipment inventory; issue keys and maintain key
records; arrange field trip transportation; and verify and secure substitutes,
etc.
- Monitor student attendance, maintain student discipline records, and
assist with registering new and transfer students
- Explain documents and requirements and answer procedural inquiries
- Receive and receipt monies
- Operate a variety of office equipment
- Perform data entry, word processing, spreadsheet, and database functions
- Coordinate with staff and outside agencies/vendors to ensure district
and/or students needs are met
- Monitor, maintain, and retrieve information for enrollment, budgets,
grants, funds, inventories, etc. to meet district, State, and federal
requirements
- Create and maintain a variety of files (computer and hard copy including
confidential files) to ensure accurate, up-to-date information is available
- Prepare and process various district documents including travel
requests, purchase orders, timesheets, calendars, correspondence, memos,
budgets, reports, etc. to provide information to district, staff, students,
parents, and community
- Prepare and process various district documents to meet district, state
and/or federal regulations
- Identify account coding and distribution by school
- Input various data into computer systems (student, financial, budget) to
meet district, state, and federal regulations
- Generate reports and other required information
- Sort and distribute mail (internal and external)
- Attend and/or schedule meetings and trainings as required
- Order supplies, materials, and repairs as necessary
- Monitor student workers in office area
- Maintain consistent presence at assigned worksite and
regular work hours
- Professionally interact with students, staff, and public
- Comply with all district policies and procedures
- Perform
related duties as assigned
Desired Skills:
- Knowledge of proper English grammar, spelling, and usage in both oral
and written communication
- Knowledge of effective office operations and procedures, and
alpha-numeric filing systems, district account codes, policies, and procedures,
and state and federal policies and procedures
- Knowledge of basic accounting principles and budget, financial, and
statistical record keeping
- Working knowledge of district-adopted software including Microsoft
Office Suite, Gmail, Substitute Online, and WESPaC
- Ability to operate a variety of office machines including telephone,
copier, 10-key calculator by touch, dictation machine, PC computer, etc.
- Ability to read and interpret specific rules and laws and apply them
with good judgment in a variety of procedural situations
- Ability to handle confidential matters and information in a professional
manner
- Ability to work in an atmosphere where interruptions occur frequently
and priorities are often modified using a high degree of flexibility
- Ability to maintain high standards of professionalism and diplomacy in
dealing with the public and district staff
- Ability to establish cooperative working relationships with district
staff to enhance the completion of assigned tasks
- Ability to communicate effectively with co-workers, students, parents,
and the public
- Ability to organize, set priorities, meet deadlines, attend to detail,
follow through on a variety of assigned tasks
- Ability to understand and complete oral and written instructions
- Ability to compose, edit, and format documents using different software
programs
- Ability and willingness to upgrade skills to maintain the highest level
of efficiency and high quality work
- Ability to type/keyboard accurately at a minimum of 45 words per
minute
- Ability to lift objects weighing up to 40 pounds
Marysville
School District complies with all federal and Washington State rules and
regulations and will provide equal employment opportunity and treatment
for all applicants and staff in recruitment, hiring, retention, assignment,
transfer, promotion and training. Such equal employment opportunity
will be provided without discrimination with respect to race, creed, national
origin, age, honorably-discharged veteran or military status, sex, sexual
orientation including gender expression or identity, marital status, the
presence of any sensory, mental or physical disability or the use of a trained
dog guide or service animal by a person with a disability. The district
will provide equal access to school facilities to the Boy Scouts of America and
all other designated youth groups listed in Title 36 of the United States Code
as a patriotic society. The following
employees have been designated to address questions and complaints of alleged
discrimination: Civil Rights
Coordinator - Gregg Kuehn, Risk Management Supervisor, gregg_kuehn@msd25.org, 360-965-0110; Title IX Officer – Tracy Souza, Human
Resources Director, tracy_souza@msd25.org ,
360-965-0071; Section 504 Coordinator, Nancy Smith, Director of Categorical
Programs, nancy_smith@msd25.org, 360-965-0051; ADA Coordinator – Ginger Merkel, Executive
Director of Special Education, ginger_merkel@msd25.org, 360-965-0174. Address: 4220 80th Street
NE, Marysville, WA 98270. Website: www.msd25.org. Marysville School
District is a drug- and tobacco-free workplace.